TAWANI Enterprises, Inc.
Careers

Work For TAWANI Enterprises, Inc.

TAWANI Enterprises offers vibrant, exciting career opportunities — work that makes you feel proud of the impact you’re making for people and communities where you live.

Job Openings

DEPARTMENT: TAWANI Enterprises

SUMMARY:

This position will support the accounts payable process for the organization ensuring timely distribution of disbursements. In addition, this position is responsible for maintaining the e-File data base for front-line accounting services includes accounts payable, accounts receivable and financial reporting as well as permanent and “in-house” filing for these functions.  The assistant will provide back-up support for accounts payable processing as needed and will provide limited administrative support to the department as directed.

RESPONSIBILITIES AND DUTIES:

• Ensure timely disbursement of accounts payable checks within the parameters of standardized processing, including electronic retention of disbursements and supporting documentation in alignment with organizational retention guidelines.

• Ensure bank deposits and supporting documentation are electronically filed within the parameters of standardized processing in alignment with retention guidelines of the organization.

• Ensure timely electronic retention of supporting accounting documentation and work papers within the parameters of standardized processing in alignment with retention guidelines of the organization.

• Serve as back-up to accounts payable as needed and specifically in the absence of an accounts payable coordinator.

• Maintain ongoing filing of permanent and “in-house” documents for accounts payable, accounts receivable and financial reporting in accordance with record retention policy.

• Provide limited administrative support to the department as directed, specifically in the absence of the administrative assistant.

QUALIFICATIONS:

• Some college (minimum), bachelor’s degree preferred but not required

• 2 years of experience in specific administrative support or clerical accounting capacity

• Ability to perform detail oriented work

• Strong organizational skills

• Computer literate with advanced desktop/LAN/Inter- and Intra-net skills

• Intermediate to advanced level abilities with Microsoft Office and Adobe products

• Good written and oral communication skills

• Strong multi-tasking skills

• Ability to effectively communicate, understand instructions, and follow directions

• Ability to use discretion as work may involve handling sensitive and confidential information

• Yardi Voyager experience a plus, but not required

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DEPARTMENT: TAWANI Enterprises Inc.

SUMMARY:

This position will support the accounts payable process for the organization ensuring timely distribution of disbursements. In addition, this position is responsible for maintaining the e-File data base for front-line accounting services includes accounts payable, accounts receivable and financial reporting as well as permanent and “in-house” filing for these functions.  The assistant will provide back-up support for accounts payable processing as needed and will provide limited administrative support to the department as directed.

RESPONSIBILITIES AND DUTIES:

• Ensure timely disbursement of accounts payable checks within the parameters of standardized processing, including electronic retention of disbursements and supporting documentation in alignment with organizational retention guidelines.

• Ensure bank deposits and supporting documentation are electronically filed within the parameters of standardized processing in alignment with retention guidelines of the organization.

• Ensure timely electronic retention of supporting accounting documentation and work papers within the parameters of standardized processing in alignment with retention guidelines of the organization.

• Serve as back-up to accounts payable as needed and specifically in the absence of an accounts payable coordinator.

• Maintain ongoing filing of permanent and “in-house” documents for accounts payable, accounts receivable and financial reporting in accordance with record retention policy.

• Provide limited administrative support to the department as directed, specifically in the absence of the administrative assistant.

QUALIFICATIONS:

• Some college (minimum), bachelor’s degree preferred but not required

• 2 years of experience in specific administrative support or clerical accounting capacity

• Ability to perform detail oriented work

• Strong organizational skills

• Computer literate with advanced desktop/LAN/Inter- and Intra-net skills

• Intermediate to advanced level abilities with Microsoft Office and Adobe products

• Good written and oral communication skills

• Strong multi-tasking skills

• Ability to effectively communicate, understand instructions, and follow directions

• Ability to use discretion as work may involve handling sensitive and confidential information

• Yardi Voyager experience a plus, but not required

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DEPARTMENT: TAWANI Enterprises Inc.

SUMMARY:

The Accounts Payable/Receivable Manager will work with and support all TEI entities in their AP/AR needs and is responsible for the supervision of the AP/AR processes and staff. This is a working manager role that will be involved in the AP/AR functions of the TEI business units.

RESPONSIBILITIES AND DUTIES:

• Manages all activities in the AP/AR function. This includes customer vendor relations, check disbursements, 1099 process, and inter-company billing.

• In addition to supervisory responsibilities, the AP/AR Manager will also be involved in processing invoices and billing.

• Ensures timely payments of vendor invoices and maintains accurate records and control reports.

• Coordinates backup to AP and AR coordinator positions.

• Recommends improvements to AP/AR processes.

• Manages direct reports in the day-to-day performance of their jobs.

• Trains and evaluates employees to enhance their performance, development, and work product.

• Addresses performance issues and makes recommendations for personnel actions.

• Motivates and rewards employees including recommending salary increases, bonuses and promotions within allocated budgets and company guidelines.

• Ensures that project/department goals are met.

• Extensive knowledge of department processes

• Other duties as assigned

QUALIFICATIONS:

• Bachelor’s Degree required, preferably in Business Administration, Accounting, or Finance

• One to three years supervisory experience required

• Experience working with generally accepted accounting principles and accounting software

• Strong interpersonal skills for interacting accountants, clients, and upper management

• Good communication skills for communicating with support personnel and management

• Strong analytical and problem-solving skills

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DEPARTMENT: Pritzker Military Museum & Library

SUMMARY:

The Bookkeeper is responsible for managing all aspects of the Museum & Library finances in coordination with TEI finance department. This position will play an integral role in compiling and implementing the museum’s annual budget, monitoring and disseminating financial data, as well as overseeing all financial processes with PMML staff.

RESPONSIBILITIES AND DUTIES:

• Process and track financial transactions including donations, tickets, retail and book sales, memberships, donation boxes, etc.

• Receive invoices for payment, obtain approval and submit to accounts payable

• Review and manage company expense reimbursements and credit card purchases

• Manage and document PO process

• Maintain up to date accounts payable and accounts receivable ledgers

• Maintain digital and physical files for all vendors and contractors

• Respond to vendor and contractor requests and issues as needed

• Compile weekly and monthly finance reports for internal use by PMML leadership, board of directors and TEI

• Conduct month-end reconciliations and report findings to President & CEO

• Assist in compilation and preparation of the annual budget, in addition to special project budgets

• Review contracts on a continuous basis for contract deliverables, payment schedules and dates of expiration

• Provide support to Customer Services Manager and museum gift shop

• Assist with quarterly product inventory

• Analyze general ledger for accuracy

• Collaborate and work cross-functionally with other departments and entities to support organizations goals and objectives

• Additional duties as assigned by Director of Administration & Operations and President & CEO

QUALIFICATIONS:

• Bachelor’s Degree in Accounting from a credited college or university, or equivalent work experience

• Previous experience in accounting, accounts payable or other related field

• Intermediate to expert computer software skills – Familiarity with Quickbooks, Magento, eFile and Braintree a plus

• Must possess organizational and project management skills

• Excellent oral and written communication skills, and the ability to work closely with a variety of individuals is essential

• Detail and deadline-oriented

• Must be flexible and able to work in a fast-paced environment

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DEPARTMENT: TAWANI Enterprises

SUMMARY:

The Creative Services Associate will be responsible for supporting TAWANI Enterprises, Inc. businesses and not-for-profit organizations. Projects will include a variety of digital advertising, social media, print, email marketing, video, radio and out-of-home marketing projects. He/she works closely with members of the marketing team and reports to the Director of Marketing and Communications.

RESPONSIBILITIES AND DUTIES:

• Collaborate with team members in development meetings for marketing campaigns, brand creation and promotions

• Write copy and ideate design executions within brand frameworks

• Update production schedules, project manage and traffic deliverables within deadlines

• Design materials and work with freelance Designer on larger projects

• Schedule social media calendars using third-party management tool

• Source and archive production specification per advertising partner

• Coordinate with vendors and agencies

• Additional duties as assigned and as desired for career growth.

QUALIFICATIONS:

• Self- starter

• Undergraduate or Graduate degree in Design, Advertising, Marketing or Communication or equivalent work experience.

• Minimum 4 years’ experience

• Great communication skills

• Ability to understand brands and their goals

• Adobe Creative Suite expertise and best practice design sensibilities

• Experience with copywriting and design

• Creative thinker

• Understands production specifications, formats and delivery process

• Experienced with project management software or equivalent

• Comfortable working remote and in an office setting

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DEPARTMENT: Pritzker Military Museum & Library

SUMMARY:

The Director of Administration and Operations is responsible for managing all aspects of the Museum & Library administrative activities and oversees all administrative support staff, volunteer coordination, and contract personnel.  In coordinating with TEI, this person will provide administrative and financial support to the Museum & Library.

RESPONSIBILITIES AND DUTIES:

• Work with the Accounting Manager to ensure all revenue and expenses are processed correctly and oversee the budget and budgeting process.

• Act as the point of contact for all PMML vendors and work to negotiate the best price and service

• Oversee all administrative aspects and coordination of volunteer and internship program

• Manage full and part-time Administration and Operations staff

• Develop and maintain visitor services with Sales and Customer Service Coordinator to include training, and sales and promotional strategies for the organization

• Oversee the ecommerce platform and point of sale technologies

• Assist the administration in facilities management and maintenance activities

• Coordinate with TEI, Foundation, and other organizational counterparts to support operations and activities

• As a supporting member of the PMML leadership team, attend and support normal and special events (Gala, fundraisers, etc.) with planning, staffing, budget, and short- and long-range planning

• Work with the administrative staff on security and life safety issues

• Additional duties as assigned by President and CEO

QUALIFICATIONS:

• Bachelor’s Degree

• 5-8 years experience working in an administrative capacity, preferably with a nonprofit

• Experience in book-keeping and accounting

• Intermediate to expert computer software skills – Microsoft Office products, internet research ability, and web

• Personable, articulate, dependable, organized, and attentive to detail

• Excellent oral and written communication skills

• Demonstrated leadership qualities

• Experience in managing people and volunteers

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DEPARTMENT: TAWANI Enterprises

SUMMARY:

The Event Coordinator will work closely with the Director of Hospitality in the organization and coordination of events and vacations rentals for the Emil Bach House and Lang House Chicago properties in the Roger’s Park neighborhood. The Event Coordinator will also be responsible for assisting in growing business for the properties by developing leads, participating in marketing, and identifying opportunities to increase revenue for the properties.

RESPONSIBILITIES AND DUTIES:

Sales

• Grow private events business for historic homes.  Develop leads, participate in marketing, and identify opportunities for increasing exposure of venues.  Attend bridal and event expos; work with Choose Chicago and other tourism organizations to ensure leads; advise Directors of Hospitality and Marketing on ad buys and sponsorships that will elevate the venues.

• Work closely with BDA, Director of Hospitality, and marketing team to position EBH and LH firmly in the marketplace, and to explore opportunities for increased lead generation.

• Schedule tours of both venues; work closely with BDA on tour schedule so that clients are scheduled for tours promptly and ample time is given to tours and follow-up.

• Work closely with BDA on closing contracts.

Event Coordination

• Work closely with TAWANI Business Development Associate in the finalization of contracts.

• Coordinate the full event life cycle from sale through event and post-event follow up.

• High level of client interaction is expected as events are customized and service to our clients is expected to be one of the characteristics that sets EBH and LH apart from competitors.

• Responsible for all client interaction from point of sale, throughout event, and including follow-up thank you notes and inclusion of client in database for future communications and special promotions. Expectation that EBH and LH will be represented professionally and that focus of event coordinator is the client; tone of the event coordinator is positive at all times with an eye to problem solving by working with TPM and Hospitality team to bring all resources to the execution of successful and memorable events.

• Responsible for managing all vendors and logistics prior to and during all events.  Vendors to include (but not limited to) caterers, photographers, florists, bakeries, DJs, etc.  Must be present for load-in and clean up or must assign staff appropriately; responsible to develop support staff and security schedules well in advance so that events are properly staff and run smoothly.  Works closely with Hospitality Office Manager to schedule support staff and process invoices and time reports.

• Works closely with Hospitality Office Manager to schedule housekeeping as needed between events; to manage vendor contracts as needed including recommending changes to Preferred Caterer contracts; and to develop supply and resource lists and identify budget needs for submittal to Office Manager.

• Responsible for photos day of event to add to website and social media; including acquiring written photo permissions from guests where appropriate.  Photography can be delegated to Hospitality staff; Event Coordinator is responsible to ensure that all events result in photos usable for marketing purposes; and that photos are sent to Office Manager and Marketing team in the appropriate format.

Development

• Works closely with Office Manager to market, expand and advertise new retail line of merchandise associated with event rentals and vacation rental guests.

• Works closely with Office Manager to create visual displays for expos and marketing events; propose and create add-ons for events for additional revenue including (but not limited to):  wedding coordinator; spa packages; party favors and décor; hospitality bags for guests; welcome baskets and wedding party “platters”.  Works with Office Manager to establish budget for purchase of items, setting of retail price, and tracking of revenue.

• Other duties as assigned.

QUALIFICATIONS:

• A Bachelor’s Degree in a related field, or equivalent combination of education and event coordination experience

• Minimum of 5 years’ experience in event coordination, planning, business development, and sales

• Excellent customer service skills

• Ability to work with others as well as independently

• Excellent written and oral communication skills

• Ability to work varied hours as required

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DEPARTMENT: TAWANI Enterprises

SUMMARY:

This position works closely with the various lines of business (LOBs) supporting end to end procurement management ensuring start to finish support of the procurement and vendor management processes and in accordance with regulatory guidance. Responsibilities also include coordinating procurement resources, tools, methodologies and judgment to business units to ensure best execution.

RESPONSIBILITIES AND DUTIES:

• The Procurement Manager will have customers throughout the organization, so excellent influencing and communication skills are a must. Work must be accomplished in a collaborative environment across all LOBs to ensure our internal customers are highly engaged. The

• Draft, review and negotiate contracts and other legal documents.

• Comfortable operating in both structured and unstructured environments.

• Develop sourcing strategies, supplier communications, requests for proposal (and related due diligence), deal negotiations (contract terms and conditions, scopes of work, pricing, service levels, etc.), contract development, and contract administration

• As directed review of any requested vendors and/or solutions, a review and comparison of any new requested solution providers against those solutions/capabilities of current provider(s) comparable solutions. Reduction of providers on overlapped services where/when possible.

• Coordinate standardized agreement creation and execution for various consistent processes.

• Demonstrated interest and passion in ways to make activities more efficient and innovative from initiation of contract matters (RFQ) through close-out.

• Work effectively with other groups and departments on all matters of project activities that may require Contract Department contributions.

• Excellent written and verbal communication skills, with strong awareness of what type of communication is appropriate for what audience

• Coordinate for key strategic vendors, scorecard creation, implementation and review process.

• Review and update the vendor management policy and procedures;

• Implement and maintain the vendor database; including, adding current and new vendors, and updating vendor information as needed and at least annually.

• Create and oversee the evaluation of new vendors and support the vendor review and approval process to maintain an appropriate degree of control over vendor relationships. Guide LOB managers through the process of refining and scoping an identified need, evaluating market options, and assessing vendors; lead the subsequent review and negotiations with prospective vendors.

• Develop and conduct training programs to multiple corporate functions on contracts.

• Able to demonstrate strong drive for results in order to address heavy volume of projects along with ability to multi-task.

• Demonstrate excellent problem solving skills needed in order to successfully negotiate from difficult selling position on key areas of concern (i.e., direct, consequential and liquidated damages).

• Able to handle stressful situations with professionalism and calm demeanor.

• Ability to exploit various software currently available to increase the efficiency and effectiveness of the procurement group.

• Handle special projects as requested by management

QUALIFICATIONS:

• Bachelor’s degree from an accredited institution required

• Minimum of 4 years of contracts or project management experience

• Minimum of 4 years of negotiation experience

PREFERRED QUALIFICATIONS:

• Contracts certifications (CPCM, CFCM or CCCM)

• Project management certifications (PMP, PgMP, PfMP or PMI-RMP)

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