TAWANI Enterprises, Inc.
Careers

Work For TAWANI Enterprises, Inc.

TAWANI Enterprises offers vibrant, exciting career opportunities — work that makes you feel proud of the impact you’re making for people and communities where you live.

Job Openings

DEPARTMENT: TAWANI Enterprises Inc.

SUMMARY:

The Administrative Assistant performs general reception duties and provides administrative support as needed to staff.  This position will assist in maintaining general office files, mail preparation, scanning and locating physical and digital archived files, maintain order of office, run errands, and special projects as requested.

RESPONSIBILITIES AND DUTIES:

• Serve as initial screener for all telephone calls; routes caller to appropriate staff member or to voice mail system

• Greet all incoming visitors, hang up coats, take bags/luggage, and offer and prepare refreshments

• Provide general administrative support, to include, but not limited to, provide general routine correspondence, maintain general office files, making copies, shredding, faxing, and filing

• Maintain reception area and conference rooms in good order

• Maintain the general office and kitchen supply inventory; make recommendations as needed to ensure cost effective handling of orders and vendor relationship

• Sort and distribute incoming mail and packages; prepare and log all incoming and outgoing shipments and messenger deliveries

• Prepare mailing to go via USPS as requested, place items in USPS box or take to Post Office

• Prepare outgoing FedEx, UPS, and similar non-USPS shipments as requested; ensure that such items are given to appropriate courier service

• Assist with file system administration, which includes, but not limited to, the organization, preparation and scanning of documents for physical and digital archiving; scanning files into PDF format; preparation and moving of existing digital files and physical files to the digital archives server; moving, copying, and renaming large numbers of digital files

• Provide support to staff in locating both digital and physical archived files

• Assist office staff as needed and run errands for office

• Perform other duties as assigned by Office Manager

QUALIFICATIONS:

• Some college (minimum), business bachelor’s degree preferred

• 1-2 years’ experience in specific administrative support capacity and customer services experience helpful

• Detail oriented and organized

• Computer literate with advanced desktop/LAN/Inter- and Intra-net skills

• Intermediate to advanced level abilities with Microsoft Office products and Adobe products

• Excellent written and oral communication skills

• Strong multi-tasking skills

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DEPARTMENT: Pritzker Military Museum & Library

SUMMARY:

The Director of Development will serve as the primary fundraiser for the Library. This person is responsible for cultivation, solicitation and stewardship of existing and prospective donors, major gift cultivation activities, and a planned giving program to provide both short and long term support for Library initiatives and membership growth. Duties include conducting research to identify potential donors and sponsors, develop solicitation materials, plan and organize donor cultivation and recognition activities, verify donor listings and credit to ensure accuracy; develop and supervise a fundraising staff and assigned volunteer committee. Develops, promotes and oversees new initiatives and existing programs for annual, major, planned and capital giving. The Director of Development will oversee the annual membership program and serve as a member of the information technology development team. Perform other related duties as required by the President and CEO.

RESPONSIBILITIES AND DUTIES:

• Responsible for developing an innovative, comprehensive annual and long-range, multi-source fund-raising and asset plans to specifically advance the Library’s strategic objectives and goals

• Identify and cultivate new corporate and individual donors for program sponsorship; learn more about the interest of existing donors and match interest to needs

• Ensure the immediate acknowledgement of contributions and sustained stewardship for all donor relationships

• Travel independently and with executive staff to solicit major donors for Library gifts of cash or other value to the Library

• Serve as the staff fundraising action officer on the planning committee for the annual gala and other fundraising events

• Manage the memberships, prospect research, tracking and solicitation database for donors and prospective donors

• Motivate, supervise, train and develop a fund-raising staff, assigned volunteers and others

• In collaboration with staff, produce the annual report, membership mailings, notices and newsletters, and all internet related fundraising print material

• Perform such duties necessary to ensure successful completion of Library mission and fundraising objectives

QUALIFICATIONS:

• Bachelor’s Degree required; Master’s Degree is a plus

• Minimum 5 years experience working in a fundraising program at a major not-for-profit organization (s)

• Proven major gift, campaign and annual fund solicitation success at various levels

• Demonstrated experience in organizing cultivation programs and activities to engage donors

• Grant writing and planned giving experience helpful

• Excellent writing, speaking, and interpersonal skills; able to work in a team-oriented setting as well as independently

• Self-starting, entrepreneurial, outgoing, creative and enthusiastic

• Experience with Raiser’s Edge and Microsoft Office

• Ability to fulfill night and weekend commitments in association with activities of the Library to include overnight travel

• Military background and Library experience is a plus

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DEPARTMENT: TAWANI Enterprises

SUMMARY:

The Event Coordinator will work closely with the Director of Hospitality in the organization and coordination of events and vacations rentals for the Emil Bach House and Lang House Chicago properties in the Roger’s Park neighborhood. The Event Coordinator will also be responsible for assisting in growing business for the properties by developing leads, participating in marketing, and identifying opportunities to increase revenue for the properties.

RESPONSIBILITIES AND DUTIES:

Sales

• Grow private events business for historic homes.  Develop leads, participate in marketing, and identify opportunities for increasing exposure of venues.  Attend bridal and event expos; work with Choose Chicago and other tourism organizations to ensure leads; advise Directors of Hospitality and Marketing on ad buys and sponsorships that will elevate the venues.

• Work closely with BDA, Director of Hospitality, and marketing team to position EBH and LH firmly in the marketplace, and to explore opportunities for increased lead generation.

• Schedule tours of both venues; work closely with BDA on tour schedule so that clients are scheduled for tours promptly and ample time is given to tours and follow-up.

• Work closely with BDA on closing contracts.

Event Coordination

• Work closely with TAWANI Business Development Associate in the finalization of contracts.

• Coordinate the full event life cycle from sale through event and post-event follow up.

• High level of client interaction is expected as events are customized and service to our clients is expected to be one of the characteristics that sets EBH and LH apart from competitors.

• Responsible for all client interaction from point of sale, throughout event, and including follow-up thank you notes and inclusion of client in database for future communications and special promotions. Expectation that EBH and LH will be represented professionally and that focus of event coordinator is the client; tone of the event coordinator is positive at all times with an eye to problem solving by working with TPM and Hospitality team to bring all resources to the execution of successful and memorable events.

• Responsible for managing all vendors and logistics prior to and during all events.  Vendors to include (but not limited to) caterers, photographers, florists, bakeries, DJs, etc.  Must be present for load-in and clean up or must assign staff appropriately; responsible to develop support staff and security schedules well in advance so that events are properly staff and run smoothly.  Works closely with Hospitality Office Manager to schedule support staff and process invoices and time reports.

• Works closely with Hospitality Office Manager to schedule housekeeping as needed between events; to manage vendor contracts as needed including recommending changes to Preferred Caterer contracts; and to develop supply and resource lists and identify budget needs for submittal to Office Manager.

• Responsible for photos day of event to add to website and social media; including acquiring written photo permissions from guests where appropriate.  Photography can be delegated to Hospitality staff; Event Coordinator is responsible to ensure that all events result in photos usable for marketing purposes; and that photos are sent to Office Manager and Marketing team in the appropriate format.

Development

• Works closely with Office Manager to market, expand and advertise new retail line of merchandise associated with event rentals and vacation rental guests.

• Works closely with Office Manager to create visual displays for expos and marketing events; propose and create add-ons for events for additional revenue including (but not limited to):  wedding coordinator; spa packages; party favors and décor; hospitality bags for guests; welcome baskets and wedding party “platters”.  Works with Office Manager to establish budget for purchase of items, setting of retail price, and tracking of revenue.

• Other duties as assigned.

QUALIFICATIONS:

• A Bachelor’s Degree in a related field, or equivalent combination of education and event coordination experience

• Minimum of 5 years’ experience in event coordination, planning, business development, and sales

• Excellent customer service skills

• Ability to work with others as well as independently

• Excellent written and oral communication skills

• Ability to work varied hours as required

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DEPARTMENT: TAWANI Enterprises

SUMMARY:

This position works closely with the various lines of business (LOBs) supporting end to end procurement management ensuring start to finish support of the procurement and vendor management processes and in accordance with regulatory guidance. Responsibilities also include coordinating procurement resources, tools, methodologies and judgment to business units to ensure best execution.

RESPONSIBILITIES AND DUTIES:

• The Procurement Manager will have customers throughout the organization, so excellent influencing and communication skills are a must. Work must be accomplished in a collaborative environment across all LOBs to ensure our internal customers are highly engaged. The

• Draft, review and negotiate contracts and other legal documents.

• Comfortable operating in both structured and unstructured environments.

• Develop sourcing strategies, supplier communications, requests for proposal (and related due diligence), deal negotiations (contract terms and conditions, scopes of work, pricing, service levels, etc.), contract development, and contract administration

• As directed review of any requested vendors and/or solutions, a review and comparison of any new requested solution providers against those solutions/capabilities of current provider(s) comparable solutions. Reduction of providers on overlapped services where/when possible.

• Coordinate standardized agreement creation and execution for various consistent processes.

• Demonstrated interest and passion in ways to make activities more efficient and innovative from initiation of contract matters (RFQ) through close-out.

• Work effectively with other groups and departments on all matters of project activities that may require Contract Department contributions.

• Excellent written and verbal communication skills, with strong awareness of what type of communication is appropriate for what audience

• Coordinate for key strategic vendors, scorecard creation, implementation and review process.

• Review and update the vendor management policy and procedures;

• Implement and maintain the vendor database; including, adding current and new vendors, and updating vendor information as needed and at least annually.

• Create and oversee the evaluation of new vendors and support the vendor review and approval process to maintain an appropriate degree of control over vendor relationships. Guide LOB managers through the process of refining and scoping an identified need, evaluating market options, and assessing vendors; lead the subsequent review and negotiations with prospective vendors.

• Develop and conduct training programs to multiple corporate functions on contracts.

• Able to demonstrate strong drive for results in order to address heavy volume of projects along with ability to multi-task.

• Demonstrate excellent problem solving skills needed in order to successfully negotiate from difficult selling position on key areas of concern (i.e., direct, consequential and liquidated damages).

• Able to handle stressful situations with professionalism and calm demeanor.

• Ability to exploit various software currently available to increase the efficiency and effectiveness of the procurement group.

• Handle special projects as requested by management

QUALIFICATIONS:

• Bachelor’s degree from an accredited institution required

• Minimum of 4 years of contracts or project management experience

• Minimum of 4 years of negotiation experience

PREFERRED QUALIFICATIONS:

• Contracts certifications (CPCM, CFCM or CCCM)

• Project management certifications (PMP, PgMP, PfMP or PMI-RMP)

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DEPARTMENT: Master Wings Publishing

SUMMARY:

Master Wings Publishing, a small press based out of Chicago, Illinois, was founded in 2013 and currently has four released titles. Master Wings dedicates itself to the creation and promotion of exceptional stories that inspire, educate, and last. Publications under the Master Wings brand draw from a variety of genres and consistently elevate individuals and institutions to provide not only entertainment but also unique insight. As our catalog of titles grows, we’re seeking a Publishing Sales Consultant to build our network and increase our sales. The ideal candidate possesses the vision, willingness and personal commitment to do what it takes to get the job done and to achieve results.

RESPONSIBILITIES AND DUTIES:

• Manage the entire sales process from identifying prospects, face to face meetings, to answering questions

• Performing cost-benefit analyses of existing and potential customers

• Selling products and services using solid arguments to prospective customers

• Establish, develop, and maintain positive business relationships to ensure future sales

• Coordinate sales effort with team members and other departments

• Analyze the territory/market’s potential, track sales and status reports

• Supply management with reports on customer needs, problems, interests, competitive activities, and potential for new products and services

• Keep abreast of best practices and promotional trends

• Maintains historical records on area and customer sales

• Conducting correspondence and outreach to assigned accounts by phone, email and onsite visits when appropriate

• Generating and pursuing sales leads, as well as capitalizing on existing connections

• Negotiating with assigned accounts for implementing new services

• Tracking correspondence and sales results

• Maintaining close communication with the management team to discuss sales updates and review results based on monthly/quarterly/yearly sales goals

• Providing regular reports to your key points of contact for each assigned account showing recent sales and service updates

• Other duties as assigned.

QUALIFICATIONS:

• Bachelor’s degree in related field preferred or equivalent years of work experience

• Background in writing and/or history and/or military preferred

• Ability to gain an in-depth understanding of Master Wing’s complete portfolio

• Must possess a high degree of business acumen and professionalism and be able to correspond with people of all types of backgrounds and varying levels of experience and education

• Demonstrated ability to communicate with and influence others

• Superb interpersonal skills, including the ability to quickly build rapport with both customers and suppliers

• Must be confident, creative, dependable, organized, results-focused and able to multitask with precision and minimal supervision

• Ability to recognize and seize opportunities to sell new services to assigned accounts

• Ability to recognize and proactively correct service issues, if /when they arise, to maintain a positive supplier relationship and exceed service expectations of assigned clients

• Experience writing, negotiating and/or reviewing contracts or proposals beneficial.

• Proficiency in all Microsoft products, Word, Excel, PowerPoint & Outlook. Be able to create professional documents from start to finish in Word & PowerPoint and fully understand Excel.

• Proficiency in Constant Contact

• Excellent written and verbal communication skills

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DEPARTMENT: TAWANI Enterprises Inc.

SUMMARY:

The Senior Non-Profit Accountant, under general supervision, provides accounting services for TAWANI Enterprises, Inc., its affiliated companies, partnerships, and not-for-profit organizations within the guidelines of the organization.  This position contributes to department and organization success by maintaining and analyzing the general ledger for the assigned entities as well as performing the month-end activities of monthly closing the general ledger and preparing the required financial statements.

RESPONSIBILITIES AND DUTIES:

• Document not-for-profit unique financial reporting requirements and maintains work papers consistent with new accounting standards.

• Assists in preparation and analysis of 990 filings and related tax payments.

• Assist the Controller with the day-to-day, monthly, and year-end operations of the Accounting/Finance Department including budget review and analysis.

• Review the processing and recording of accounts payable transactions and ensure that all invoices and staff reimbursements are paid accurately.

• Record Payroll entries and review payroll account reconciliations. Initiate and record payroll cash transfers.

• Record the processing of cash receipts, record revenue and receivables and work closely with the operations teams to ensure that revenues and receivables are reconciled at any given time.

• Review credit card expense reports and receipts submitted by cardholders on monthly basis.

• Perform the processing of functional expense allocations, monthly accruals, amortization of prepaid expenses, fixed assets depreciation and recording of adjusting and reclassification journal entries, if necessary.

• Prepare and maintain audit schedules throughout the year pertaining to assigned areas of responsibility for use by independent auditors.

Prepare final financial statement packets. Also prepare monthly reports to management.

• Investigate budget variances by contacting department heads to identify issues and, if necessary, aid in understanding the variances to assure the financial reports are stated appropriately.

• Maintain and update to the general ledger system, by verifying that the sub-ledger interfaces of accounts payable, payroll, and accounts receivable systems are correctly integrated into the GL system, thus assuring that all financial reports are balanced. Ensure all financial reports are prepared in accordance with GAAP.

• Perform general accounts analysis and reconciliations, including bank statements, fixed assets, accruals, prepaid expenses, and intercompany reconciliations.

• Prepare and review preliminary financial statements by independently analyzing accounts, confirming account balances, identifying account discrepancies and making corrections in accordance with Generally Accepted Accounting Principles (GAAP).

• Coordinate with Property Managers on variance reports, AR/bad debt review, and lease activity.

• Assist with tax audits and tax returns.

• Prepare Investor Statements and Questionnaires.

• Take on leadership role with regards to communicating with and training fellow staff on systems and process enhancements.

• Assist with implementing and maintaining internal financial controls and procedures.

• Identify opportunities to streamline processes to increase timeliness, efficiency, and improve the accuracy of financial reporting.

• Responsible for special projects as assigned by Controller or CFO.

• Correspond professionally with all levels within and outside the organization.

• Other duties as assigned.

QUALIFICATIONS:

• Bachelor’s degree in Accounting.

• CPA preferred, but not required.

• Minimum 4-5 years’ experience in a non-for-profit financial reporting role.

• Demonstrate strong not-for-profit and other U.S. GAAP accounting knowledge and experience to apply in the preparation of monthly, quarterly, and annual financial statements.

• Must be able to prepare or review journal entries and complex underlying supporting schedules and documents with ability to explain such analysis to non-financial staff.

• Strong knowledge of accounting principles related to classifying, recording, and summarizing data and making computations to compile financial records.

• Solid understanding and demonstrated proficiency of Generally Accepted Accounting Principles (GAAP)

• Ability to provide exceptional client service with a high professional demeanor and ability to handle matters confidentially.

• Strong written and verbal communication skills; able to effectively communicate with all levels including clients, team members and team leadership.

• Excellent organization and time management skills. Strong attention to detail and focus on accuracy.

• Ability to handle stress and work well under pressure and with minimal supervision.

• Knowledge of MS Office, including Word, Excel, PowerPoint and Outlook

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