TAWANI Enterprises, Inc.
Careers

Work For TAWANI Enterprises, Inc.

TAWANI Enterprises offers vibrant, exciting career opportunities — work that makes you feel proud of the impact you’re making for people and communities where you live.

Job Openings

DEPARTMENT: Pritzker Military Museum & Library

SUMMARY:

The Director of Development will serve as the primary fundraiser for the Library. This person is responsible for cultivation, solicitation and stewardship of existing and prospective donors, major gift cultivation activities, and a planned giving program to provide both short and long term support for Library initiatives and membership growth. Duties include conducting research to identify potential donors and sponsors, develop solicitation materials, plan and organize donor cultivation and recognition activities, verify donor listings and credit to ensure accuracy; develop and supervise a fundraising staff and assigned volunteer committee. Develops, promotes and oversees new initiatives and existing programs for annual, major, planned and capital giving. The Director of Development will oversee the annual membership program and serve as a member of the information technology development team. Perform other related duties as required by the President and CEO.

RESPONSIBILITIES AND DUTIES:

• Responsible for developing an innovative, comprehensive annual and long-range, multi-source fund-raising and asset plans to specifically advance the Library’s strategic objectives and goals

• Identify and cultivate new corporate and individual donors for program sponsorship; learn more about the interest of existing donors and match interest to needs

• Ensure the immediate acknowledgement of contributions and sustained stewardship for all donor relationships

• Travel independently and with executive staff to solicit major donors for Library gifts of cash or other value to the Library

• Serve as the staff fundraising action officer on the planning committee for the annual gala and other fundraising events

• Manage the memberships, prospect research, tracking and solicitation database for donors and prospective donors

• Motivate, supervise, train and develop a fund-raising staff, assigned volunteers and others

• In collaboration with staff, produce the annual report, membership mailings, notices and newsletters, and all internet related fundraising print material

• Perform such duties necessary to ensure successful completion of Library mission and fundraising objectives

QUALIFICATIONS:

• Bachelor’s Degree required; Master’s Degree is a plus

• Minimum 5 years experience working in a fundraising program at a major not-for-profit organization (s)

• Proven major gift, campaign and annual fund solicitation success at various levels

• Demonstrated experience in organizing cultivation programs and activities to engage donors

• Grant writing and planned giving experience helpful

• Excellent writing, speaking, and interpersonal skills; able to work in a team-oriented setting as well as independently

• Self-starting, entrepreneurial, outgoing, creative and enthusiastic

• Experience with Raiser’s Edge and Microsoft Office

• Ability to fulfill night and weekend commitments in association with activities of the Library to include overnight travel

• Military background and Library experience is a plus

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DEPARTMENT: TAWANI Enterprises

SUMMARY:

The Event Coordinator will work closely with the Director of Hospitality in the organization and coordination of events and vacations rentals for the Emil Bach House and Lang House Chicago properties in the Roger’s Park neighborhood. The Event Coordinator will also be responsible for assisting in growing business for the properties by developing leads, participating in marketing, and identifying opportunities to increase revenue for the properties.

RESPONSIBILITIES AND DUTIES:

Sales

• Grow private events business for historic homes.  Develop leads, participate in marketing, and identify opportunities for increasing exposure of venues.  Attend bridal and event expos; work with Choose Chicago and other tourism organizations to ensure leads; advise Directors of Hospitality and Marketing on ad buys and sponsorships that will elevate the venues.

• Work closely with BDA, Director of Hospitality, and marketing team to position EBH and LH firmly in the marketplace, and to explore opportunities for increased lead generation.

• Schedule tours of both venues; work closely with BDA on tour schedule so that clients are scheduled for tours promptly and ample time is given to tours and follow-up.

• Work closely with BDA on closing contracts.

Event Coordination

• Work closely with TAWANI Business Development Associate in the finalization of contracts.

• Coordinate the full event life cycle from sale through event and post-event follow up.

• High level of client interaction is expected as events are customized and service to our clients is expected to be one of the characteristics that sets EBH and LH apart from competitors.

• Responsible for all client interaction from point of sale, throughout event, and including follow-up thank you notes and inclusion of client in database for future communications and special promotions. Expectation that EBH and LH will be represented professionally and that focus of event coordinator is the client; tone of the event coordinator is positive at all times with an eye to problem solving by working with TPM and Hospitality team to bring all resources to the execution of successful and memorable events.

• Responsible for managing all vendors and logistics prior to and during all events.  Vendors to include (but not limited to) caterers, photographers, florists, bakeries, DJs, etc.  Must be present for load-in and clean up or must assign staff appropriately; responsible to develop support staff and security schedules well in advance so that events are properly staff and run smoothly.  Works closely with Hospitality Office Manager to schedule support staff and process invoices and time reports.

• Works closely with Hospitality Office Manager to schedule housekeeping as needed between events; to manage vendor contracts as needed including recommending changes to Preferred Caterer contracts; and to develop supply and resource lists and identify budget needs for submittal to Office Manager.

• Responsible for photos day of event to add to website and social media; including acquiring written photo permissions from guests where appropriate.  Photography can be delegated to Hospitality staff; Event Coordinator is responsible to ensure that all events result in photos usable for marketing purposes; and that photos are sent to Office Manager and Marketing team in the appropriate format.

Development

• Works closely with Office Manager to market, expand and advertise new retail line of merchandise associated with event rentals and vacation rental guests.

• Works closely with Office Manager to create visual displays for expos and marketing events; propose and create add-ons for events for additional revenue including (but not limited to):  wedding coordinator; spa packages; party favors and décor; hospitality bags for guests; welcome baskets and wedding party “platters”.  Works with Office Manager to establish budget for purchase of items, setting of retail price, and tracking of revenue.

• Other duties as assigned.

QUALIFICATIONS:

• A Bachelor’s Degree in a related field, or equivalent combination of education and event coordination experience

• Minimum of 5 years’ experience in event coordination, planning, business development, and sales

• Excellent customer service skills

• Ability to work with others as well as independently

• Excellent written and oral communication skills

• Ability to work varied hours as required

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DEPARTMENT: Pritzker Military Museum & Library

SUMMARY:

The Executive Assistant provides administrative support to the President and CEO, performing a wide variety of functions independently, exercising confidential discretion and sound judgment in the performance of these duties.  The Executive Assistant helps to screen phone calls and take detailed messages, maintain office files, keep calendar to include scheduling meetings, prepare mailings and routine correspondence as directed, run errands, attend meetings, and complete reports as requested by the President and CEO.  Administrative services may be provided to other department staff as required.  Additionally, this person will assist with special projects as assigned by the President and CEO.

RESPONSIBILITIES AND DUTIES:

• Being knowledgeable in all activities and projects the President and CEO is involved in, as to accurately respond to routine inquiries from staff.

• Developing and implementing systems to ensure needs and expectations of the President and CEO are met in a timely and efficient manner.

• Organizing meetings called by the President and CEO, including preparing agendas, inviting attendees, scheduling meeting rooms, ordering equipment, taking and transcribing meeting minutes, monitoring action and follow-up items, and keeping permanent records as appropriate.

• Setting up and monitoring working project files, assuring deadlines are met.

• Scheduling appointments, keeping calendar current, providing optimal time for work and special projects.

• Managing the President’s office budget.

• Sorting, reading and annotating incoming mail and documents, ensuring all documents are complete prior to obtaining executive’s signature; composing responses or providing pertinent information for executive response, when necessary.

• Answering, screening and handling telephone calls appropriately.  Representing executives(s), responds to calls relaying information reflecting executive’s views and wishes, reporting back any unusual circumstances.

• Composing correspondence for signature.

• Maintain and oversee department permanent files in accordance with policy.  Keeping current, as well a pertinent background information available and easily retrievable, serving as an “information resource” as requested.

• Coordinating all travel arrangements for President and CEO including airfare, hotel and/or conference registration, etc., respective of budgetary limits and policy guidelines.

• Assisting with front desk coverage and the duties included, when this person is absent

• Providing additional administrative assistance to the department as required.

• Performing other duties as assigned by the President and CEO.

QUALIFICATIONS:

• 3- 5 years experience in specific administrative support capacity

• Strong communication and interpersonal skills

• Detail oriented and organized

• Computer literate with the ability to learn new software applications quickly;

• Intermediate to advanced level abilities with Microsoft Office products and Adobe products

• Ability to organize and lead projects and perform multiple tasks in a busy environment

• Flexible and ability to adapt readily to changing circumstances

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DEPARTMENT: Chicago ProTech

SUMMARY:

Provides administrative support regarding the day to day operations of the business.  Provides first point of contact for receiving, resolving, or escalating client needs.

RESPONSIBILITIES AND DUTIES:

• Prepares correspondence as requested.

• Answers and delegates all incoming inquiries via phone, email, fax, letter, or any other format.

• Monitors and orders office supply and break room inventory.

• Manages work order ticket system including daily monitoring, open, close, etc.

• Prepares customer billing, posting invoices to accounting system, filing of customer invoices, accounts receivable processing, and billing report history.

• Processes vendor invoices and payment documents.

• Monitors and reports the status of each I.T. employee’s location for each day.

• Coordinates and arranges travel plans and appointments as assigned.

• Resolves problems and/or discrepancies which may involve research and data collection.

• Partakes in special projects as assigned.

• May assume additional responsibilities as needed by the department.

• Coordinates office functions

QUALIFICATIONS:

• 2 year degree in a relatable subject required

• 2-3 years of experience in an administrative support role required; preferably in an Information Technology department or organization

• Advanced ability with MS Office Suite (Excel, Word, Power Point, Outlook, etc.)

• Experience with invoicing and payment transactions

• Office supply management

• Employee time tracking

• Expense report management

• Calendar/Schedule management

• Independent and self-motivated work ethic supplemented by detail and quality of output

• Exceptional written and verbal skills

• Ability to prioritize work and manage multiple responsibilities efficiently

• Recognized as a team player

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DEPARTMENT: Master Wings Publishing

SUMMARY:

Master Wings Publishing, a small press based out of Chicago, Illinois, was founded in 2013 and currently has four released titles. Master Wings dedicates itself to the creation and promotion of exceptional stories that inspire, educate, and last. Publications under the Master Wings brand draw from a variety of genres and consistently elevate individuals and institutions to provide not only entertainment but also unique insight. As our catalog of titles grows, we’re seeking a Publishing Sales Consultant to build our network and increase our sales. The ideal candidate possesses the vision, willingness and personal commitment to do what it takes to get the job done and to achieve results.

RESPONSIBILITIES AND DUTIES:

• Manage the entire sales process from identifying prospects, face to face meetings, to answering questions

• Performing cost-benefit analyses of existing and potential customers

• Selling products and services using solid arguments to prospective customers

• Establish, develop, and maintain positive business relationships to ensure future sales

• Coordinate sales effort with team members and other departments

• Analyze the territory/market’s potential, track sales and status reports

• Supply management with reports on customer needs, problems, interests, competitive activities, and potential for new products and services

• Keep abreast of best practices and promotional trends

• Maintains historical records on area and customer sales

• Conducting correspondence and outreach to assigned accounts by phone, email and onsite visits when appropriate

• Generating and pursuing sales leads, as well as capitalizing on existing connections

• Negotiating with assigned accounts for implementing new services

• Tracking correspondence and sales results

• Maintaining close communication with the management team to discuss sales updates and review results based on monthly/quarterly/yearly sales goals

• Providing regular reports to your key points of contact for each assigned account showing recent sales and service updates

• Other duties as assigned.

QUALIFICATIONS:

• Bachelor’s degree in related field preferred or equivalent years of work experience

• Background in writing and/or history and/or military preferred

• Ability to gain an in-depth understanding of Master Wing’s complete portfolio

• Must possess a high degree of business acumen and professionalism and be able to correspond with people of all types of backgrounds and varying levels of experience and education

• Demonstrated ability to communicate with and influence others

• Superb interpersonal skills, including the ability to quickly build rapport with both customers and suppliers

• Must be confident, creative, dependable, organized, results-focused and able to multitask with precision and minimal supervision

• Ability to recognize and seize opportunities to sell new services to assigned accounts

• Ability to recognize and proactively correct service issues, if /when they arise, to maintain a positive supplier relationship and exceed service expectations of assigned clients

• Experience writing, negotiating and/or reviewing contracts or proposals beneficial.

• Proficiency in all Microsoft products, Word, Excel, PowerPoint & Outlook. Be able to create professional documents from start to finish in Word & PowerPoint and fully understand Excel.

• Proficiency in Constant Contact

• Excellent written and verbal communication skills

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DEPARTMENT: Pritzker Military Museum & Library

SUMMARY:

Reporting to the Director of Museum Collections, the Special Collections Librarian is responsible for the PMML’s collection of artifacts, prints, posters, photographs, and maps. The Special Collections Librarian will organize, process, preserve, catalog and facilitate digitization and access to these special collections materials. They will also train and supervise cataloging interns, assist with developing exhibits, create and update website content, and oversee relevant content management systems.

RESPONSIBILITIES AND DUTIES:

• Catalog special collections materials in accordance with institutional policies and current metadata best practices.

• Facilitate the proper housing, storage, and organization of special collections materials.

• Conduct research necessary to properly identify and describe special collections materials.

• Train and supervise cataloging interns and maintain training materials related to cataloging special collections materials.

• Serve as a member of the PMML’s Collection Committee to help assess potential acquisitions for fitness with our mission and collection policy.

• Develop and maintain knowledge of current and evolving standards, guidelines, rules, best practices, tools, and trends regarding processing and describing special collections materials in all formats.

• Oversee current content management system and other inventory management tools as they relate to special collections.

• Support the creation of exhibits by researching special collection items, providing label text, and assisting with the installation and deinstallation of exhibits as necessary.

• Collaborate with marketing team to provide content for social media posts related to special collections materials.

• Assist with reference inquiries.

• Assist with the creation of website content.

• Assist with Library and exhibit tours.

• Assist with special projects as necessary.

• Attend workshops and conferences to further professional development in the field.

• Other duties as assigned by Museum & Library Management.

ESSENTIAL QUALIFICATIONS:

• MLS/MLIS degree from an ALA-accredited program.

• Minimum 1 year of experience working in special collections or archives.

• Experience using OCLC Connexion (browser-based or client version).

• Knowledge of the principles of bibliographic description including familiarity with MARC 21 format and RDA cataloging standard.

• Knowledge of current standards and best practices regarding processing and describing special collections materials.

• Familiarity with preservation and conservation standards for special collections materials as well as digital and born-digital materials.

• Experience with an integrated library system(s).

• Able to work some nights and weekends on a scheduled basis in support of Museum & Library events and exhibit installation and deinstallation.

• Ability to work independently and collaboratively in a team.

• Excellent communication and interpersonal skills.

• Excellent research and organizational skills

• Able to lift 40 pounds and work in an environment which may include dust and mold allergens.

DESIRABLE QUALIFICATIONS

• 3 years of professional experience working in a special collections library or archives.

• Additional certificate in special collections or substantial coursework in competencies related to special collections.

• Specialized knowledge or education related to photographs, artifacts, prints, posters, or maps.

• Experience cataloging two-dimensional nonprojected graphics and three-dimensional artifacts.

• Experience training or managing volunteers or interns in a library or archives.

• NACO and/or SACO training.

• Knowledge of and/or interest in American military history.

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DEPARTMENT: TAWANI Enterprises Inc.

SUMMARY:

The Tax Director, under general supervision, provides services for TAWANI Enterprises, Inc., its affiliated companies, partnerships, and not-for-profit organizations within the guidelines of the organization.  This position is responsible for the family office tax compliance, tax planning and accounting for real estate, federal, state and local taxes.

RESPONSIBILITIES AND DUTIES:

• Oversee the income and estate tax planning for all family members and related entities including the development of long-term tax strategies; coordinate with external tax advisors to identify and implement tax planning strategies that meet family goals; oversee the implementation and finalization of all tax related projects; continuously monitor tax rules and regulations and proactively identify potential issues and planning opportunities;

• Work with the Chief Financial Officer and Chief Investment Officer to ensure the portfolio is properly structured in a way that is tax efficient, tax optimized and that meets each client’s overall goals;

• Review all tax returns for individuals (1040), Trusts (1041), Partnerships (1065), Gift (709), Charitable Organizations (990-PF), and S & C Corps (1120).

• Review quarterly income tax estimates and annual extensions for individuals, trusts, partnerships and fiduciary returns for the family office.

• Develop, implement and manage tax planning strategies for the TAWANI family office ongoing in collaboration with independent accounting firm.

• Manage compliance ensuring timely completion of federal and state income tax returns prepared by independent accounting firm, timely review and approval of returns, payment and filing as required.

• Manage compliance for state and local taxes ensuring timely completion, review, approval, payment and filing as required.

• Develop a tax calendar and monitoring process for all taxes ensuring timely submission and filing of extensions as applicable.

• Manage the annual K-1 process providing members with timely communication regarding process status.

• Manage and facilitate external tax audits.

• Monitor payment and appeal processes for real estate taxes keeping abreast of market impact and assessment status.

• Monitor legislative and regulatory tax law developments. In collaboration with independent accounting firm, communicate the effects of these developments to the Chief Financial Officer, Chief of Staff and Senior Trust Accountant, identifying areas of impact and potential risk. Modify strategies in efforts to minimize risk and impact.

• Identify and implement opportunities for process improvement in tax procedures for the TAWANI family office ensuring effective internal controls for all aspects of the tax process.

• Serve as liaison and assist Chief Financial Officer, Chief of Staff and Senior Trust Accountant with tax planning issues as required.

• Serve as liaison with operating management on tax issues and accounting staff on tax accounting issues.

• Provide support with various internal audits and special tax related projects.

• Other duties as assigned.

QUALIFICATIONS:

• Bachelor’s Degree (B.S.) in Accounting. Master’s Degree in Accountancy or Business Taxation preferred.

• Certified Public Accountant. JD is a plus.

• Ten years of related experience with at least 5 years in a public accounting firm serving high net worth individuals and family office clients or 5 years with a family office in a similar capacity.

• Extensive individual/corporate/partnership tax knowledge.

• Extensive knowledge of personal income tax and estate & gift tax.

• Strong real estate accounting experience.

• Strong accounting, analytical, and research skills.

• Excellent written and oral communication skills.

• Strong knowledge of tax code, compliance and procedures.

• Familiarity with U.S. federal, state and local reporting requirements.

• Strong experience with a variety of tax operations and ability to drive process improvements.

• Demonstrated hands-on approach as well as the ability to collaborate with external accounting firm and consultants.

• Ability to work well independently as well as the ability to work well with stakeholders and communicate the benefits of tax initiatives.

• Strong organizational and interpersonal skills.

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DEPARTMENT: Pritzker Military Museum & Library

SUMMARY:

The Visitor Services and Sales Associate will be responsible for operating the main visitor information and sales desk of the Museum & Library, located at the Museum & Library’s public entrance as well as the administrative reception desk. They must present a professional, approachable, helpful, and competent demeanor. The Visitor Services and Sales Associate will provide customer service to patrons by answering questions, directing people to resources within the Museum & Library to aid them in their visit, promoting gift shop, programs, and membership as well as assist in other clerical duties.

RESPONSIBILITIES AND DUTIES:

• Maintaining friendly, helpful atmosphere in all front of house duties including selling tickets, answering questions, and greeting patrons

• Maintain clean and proper appearance of all front of house environments

• Complete accurate payment process and reconcile cash drawer

• Gain and use museum and collections knowledge to better assist patrons

• Learn script to lead guided tours

• Perform opening and end of day duties

• Assist in shipping, receiving, and packing mailing and other clerical duties

• Assist during special events

• Answer, screen, and direct incoming phone calls

Printing, packing, and mailing outgoing envelopes/mail

• Packing and printing labels for outbound ILL/shop items

• Format/Print posters for sale

QUALIFICATIONS:

• Bachelor’s degree preferred

• Interest in history or museum studies preferred

• 1 – 3 years’ experience working in customer service, retail or sales in a nonfood setting

• Intermediate computer software skills – Microsoft Office products, internet research ability, and web.

• Personable, articulate, dependable, organized, and attentive to detail.

• Proficiency in cash handling

• Familiarity with POS preferred

• Excellent communication skills

• Availability on weekdays, weekends, some evenings, and some holidays

• 15hr-30hr availability throughout the week

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